BYLAWS
of the MINK Region
of the
National
Association of Educational Procurement
ARTICLE I
Name
The name of this Regional Group shall be
ARTICLE II
Object
The object of this Region shall be to promote
professionalism, follow the code of ethics stated by the National Association
of Educational Procurement (NAEP) and to have open communication with fellow
members in order to enhance individual and group growth in the purchasing and materiel
management profession.
ARTICLE III
Members
The membership shall be limited to those persons whose
institutions are members of the National Association of Educational Procurement.
ARTICLE IV
Officers
Section 1. The
officers of the region shall be a President, Senior Vice President, First Vice
President, Second Vice President and Secretary, Treasurer and Immediate Past
President. These officers shall constitute the Executive Committee and shall
perform the duties prescribed by these bylaws and the parliamentary authority
adopted by the regional group.
Section 2.
The following officers shall serve four years (one year in each office),
advancing each year to the next office: Second Vice President and Secretary,
First Vice President, Senior Vice President, and President. Each year a new
Second Vice President and Secretary will be elected by the Regional Group, from
the same state as the outgoing President.
a. President. The
president shall be the chief executive officer. He/she shall preside over all
meetings and shall appoint committee chairpersons as needed. The President
shall form his/her nominating committee to nominate person(s) from that state
to be Second Vice President and Secretary. It shall be the responsibility of
the President to host the yearly meeting and to make all arrangements for the
same.
b. Senior Vice President. The Senior Vice President
shall assist the President, serve as President in the event of absence, and
perform other duties as may be assigned by the Executive Committee upon
recommendation of the President.
c. First Vice President. The First Vice President
shall perform such duties as may be assigned by the Executive Committee upon
recommendation of the President.
d. Second Vice President and Secretary. The Second Vice President
and Secretary shall perform such duties as may be assigned by the President,
and shall record all minutes and submit the minutes of all meetings for approval
at the regularly scheduled regional meeting.
e. Treasurer. The Treasurer shall serve a four-year term and
shall be responsible for all funds received by the Region and such funds shall
be disbursed only by the Treasurer as authorized by the Executive Committee/President.
The Treasurer shall also provide the National Office with needed information
and maintain records in accordance with guidelines established by the National
Office.
The annual audit of National office records includes
all transactions of the MINK Region and shall serve as the annual audit of
regional Records, except that any year a new treasurer is elected, a regional
audit shall be conducted by the Executive Committee or appointees prior to
transfer of records to the new treasurer.
The treasury account shall
be located in a central location to the Region as determined by the authority
of the Executive Committee.
ARTICLE V
Meetings
Section 1. Membership meetings shall be held during the fall
of each year unless otherwise voted by members during the business meeting one
year prior to the next meeting.
Section 2. Special meetings shall be called at any time by the
President.
ARTICLE VI
The Executive Committee
Section 1. The officers of the Regional Group shall constitute
the Executive Committee.
Section 2. The Executive Committee shall have general
supervision over the affairs of the Regional Group between its business
meetings, fix the hour and place of the meeting, make recommendations to the
Regional Group, and shall perform other duties as are specified in these
bylaws. The Executive Committee shall be subject to the orders of the Regional
Group, and none of its acts shall conflict with the action taken by the
Regional Group. The Executive committee shall be responsible for reviewing the
books annually prior to the annual meeting.
ARTICLE VII
Parliamentary Authority
The rules contained in the current edition of ‘Robert’s
Rules of Order Newly Revised’ shall govern the Regional group in all cases to
which they are applicable and in which they are not inconsistent with these
bylaws and any special rules of order the Regional Group may adopt.
ARTICLE VIII
Amendments of Bylaws
These bylaws can be amended at any regular meeting by
vote of the membership attending.
ARTICLE IX
Filling Vacancies
Vacancy of an office shall be filled as follows:
If
any officer of the Executive Committee vacates their position during their
tenure of office with exception of the Second Vice President and Secretary,
Past President and Treasurer, that position shall be filled by the next officer
in line of succession, for the remainder of that term and the next full term of
that office.
Second Vice President and Secretary. Executive
Committee will appoint
an interim Second Vice President and Secretary from the same state.
Treasurer. Executive Committee will appoint an interim treasurer
to fill the vacancy until a new treasurer is elected at the next regularly
scheduled Regional meeting.
ARTICLE X
Committees
section 1. Standing
Committee
A
Scholarship Committee shall be formed as a standing committee, and chaired by
the past president of MINK. The committee shall consist of three members at
large, to be appointed by the chair from the other three States not represented
by the Past President.
The
Scholarship Committee shall make recommendations to the Executive Committee
each year, regarding the kind of scholarships and funding available.
Availability of scholarship funds will be determined by the Association's
treasury. No Scholarship Committee member shall be eligible as a recipient of a
scholarship during the period he/she serves on the Committee.
Rev Feb 2007